For our event & marketing manager
This is the outline of our first alpha event. The core idea is here, but it needs to be crystallized into a concrete plan — how to find the right guests, how to run the day, and how to make it feel memorable on a modest budget.
We have built the AI host, we have the venue, and we know what we are trying to prove. We want to see how you think — take this outline and show us how you would turn it into a plan we can execute.
This is our first alpha — a live test of a single hypothesis: that AI can enhance social connection in ways that were not possible before.
We believe that curated conversations, smart matchmaking, and an AI host that has genuinely listened to everyone beforehand can remove social barriers and help people go deeper, faster. Instead of surface-level small talk, guests arrive in a room where someone already knows what they have in common — and what makes each of them worth meeting.
Guests are chosen and paired on purpose. The AI host learns about each person beforehand, then uses that to spark the right introductions and conversations on the day.
The hoped-for outcomes are real connections: friends, business partners, collaborators, activity partners, or simply people who inspire each other.
The interviews, the host, and the introductions are all AI-driven — and we position it that way clearly, up front. Anyone who is not excited about an AI-led event can opt out before they ever sign up.
An unhurried afternoon tea — a tea ceremony, healthy snacks, nothing forced. The room should feel relaxed and kind, not like networking or speed-dating.
A private home in Warsaw — intimate, not a rented event space. Here is what you are working with.
A three-bedroom house with a living room / dining room area and a small balcony. The main gathering happens in the living and dining space. Two of the bedrooms can be used as separate breakout rooms if your plan calls for it. The balcony is available too — small, but usable for a breath of air or a quiet conversation.
You can use the living room, dining area, balcony, and up to two bedrooms. Think about how you would lay out eight guests plus staff in this space — where the tea ceremony sits, where breakouts happen, where people arrive and settle in.
We want to run the event in a single language. For this type of event — eight people, intimate, conversational, in Warsaw — we would like your recommendation on whether Polish or English is the better choice, and why.
Eight is a small number, but a curated eight is hard. This is the part we most want your thinking on.
A mix of generally interesting people — each working on something the others would find worth hearing about. Adults: founders, creatives, professionals, makers, researchers, and the like. Based in or near Warsaw, able to attend in person. A deliberate mix of fields so guests add value to each other.
Since this is our first event and we are still experimenting, we are aiming for people who are not anti-AI — generally easy-going, curious individuals who are up for trying something new and sharing their honest feedback afterwards.
We need eight confirmed, high-quality guests in the room. Plan a wider top of funnel: reach, interest, screen, select, confirm. The 15-minute AI interview is part of the screen. Over-recruit and hold a waitlist to cover drop-offs. Tell us the numbers you would aim for at each stage.
A signed-up guest who does not turn up is a wasted seat. We need a personal confirmation, a clear reminder cadence before the day, a small commitment step so the spot feels earned, and a waitlist ready to backfill late drop-outs.
Small on purpose. A size where everyone can actually meet everyone. Three parts: a pre-event AI interview, the event day, and optional social time.
Each confirmed guest creates an account on our Member Portal (beta) and completes a 15-minute voice interview from the comfort of their home.
Invited guests receive access to create an account on the Sponic Member Portal (beta) — available as an Android app (a quick install) or the web version. Once they are in, they start a roughly 15-minute spoken conversation with our AI voice host. It is a real conversation, not a form — and it happens whenever suits them, in their own space.
From the interviews, each guest gets a profile — and everyone can browse the profiles of all the other attendees, so they arrive already knowing a little about everyone they will meet.
About 120 minutes of programming from arrival to the closing circle, plus optional open socializing afterwards. These are the building blocks — the exact timing is yours to refine.
Guests arrive, are welcomed, and settle in. Botanical-themed beverages and snacks are served. An easy, unstructured warm-up so the room relaxes before anything formal begins.
A short, welcoming introduction to Sponic Gardens and the idea behind the afternoon — what we are building and why everyone is here — just before the group sits down.
Each guest is set up with a microphone so the AI host can hear and respond to the group throughout the afternoon. A quick, personal setup to make sure everyone is connected before the tea ceremony begins.
Everyone sits down together for a tea ceremony — semi-exotic teas served with intention — while the AI host leads the group, drawing on what it learned in the interviews to surface what guests have in common, who should meet whom, and what makes each person interesting to the others.
Guests split into pairs of two. The AI host explains why these two people have been matched and gives them a conversation prompt to start with — something specific the host picked up from their interviews.
The group comes back together for a short, friendly feedback circle to share first impressions of the afternoon. Guests also complete the detailed feedback survey before they go.
For anyone who wants to stay longer, the room stays open for relaxed, unstructured socializing. No agenda — just more time to talk for those who are enjoying it.
It is a tea ceremony first. Tasty snacks and non-alcoholic beverages with botanical themes — memorable on a modest budget, and entirely alcohol-free.
A curated tea ceremony of semi-exotic teas, poured and topped up for guests with intention throughout — the heart of the afternoon and a talking point in itself.
Fresh, good-looking snacks with a botanical twist — easy to eat while chatting, and memorable enough to be worth talking about.
Botanical-themed non-alcoholic beverages alongside the teas. Nothing on the menu contains alcohol.
Plants are part of the setting, and someone is dedicated to the tea service so the hospitality feels personal and unhurried — memorable without being expensive.
Detailed feedback across several topics, gathered alongside the closing circle. The list below is a starting point — sharpen it as you see fit.
We will photograph and film the event. Nothing featuring a guest will be published without that guest's explicit consent for their images.
This page is your brief. We want to see how you would bring this afternoon to life — there are no wrong answers, we want to see how you think.
Open questions we have not settled yet. Feel free to make a recommendation in your proposal.