Curated, not left to chance
Guests are chosen and paired on purpose. The AI Agent learns about each person beforehand, then uses that to spark the right introductions and conversations on the day.
The experience we're curating
This is our first alpha — a live test of a single hypothesis: that AI can enhance social connection in ways that were not possible before.
AI makes connecting deeper, sooner
We believe that curated conversations, smart matchmaking, and an AI Agent that has genuinely listened to everyone beforehand can remove social barriers and help people go deeper, faster. Instead of surface-level small talk, guests arrive in a room where someone already knows what they have in common — and what makes each of them worth meeting.
Real connections, not business cards
The hoped-for outcomes are real connections: friends, business partners, collaborators, activity partners, or simply people who inspire each other.
An AI-mediated experience
The interviews, the host, and the introductions are AI-supported — and we position it that way clearly, up front. In the phase we are in, we are inviting people who are excited about the idea, open to experiments, and contributing with feedback.
Warm, calm, low-pressure
An unhurried afternoon tea — a tea ceremony, healthy snacks, nothing forced. The room should feel relaxed and kind, not like networking or speed-dating.
The venue
A private home in Warsaw — intimate, not a rented event space. Here is what you are working with.
3-bedroom house
A three-bedroom house with a living room / dining room area and a small balcony. The main gathering happens in the living and dining space. Two of the bedrooms can be used as separate breakout rooms if your plan calls for it. The balcony is available too — small, but usable for a breath of air or a quiet conversation.
Most spaces are available to you
You can use the living room, dining area, balcony, and up to two bedrooms. Think about how you would lay out eight guests plus staff in this space — where the tea ceremony sits, where breakouts happen, where people arrive and settle in.
Event language: Polish or English?
We want to run the event in a single language. For this type of event — eight people, intimate, conversational, in Warsaw — we would like your recommendation on whether Polish or English is the better choice, and why.
Who we are inviting
Eight is a small number, but a curated eight is hard. This is the part we most want your thinking on.
Interesting people, doing interesting things
A mix of generally interesting people — each working on something the others would find worth hearing about. Adults: founders, creatives, professionals, makers, researchers, and the like. Based in or near Warsaw, able to attend in person. A deliberate mix of fields so guests add value to each other.
Curious, open-minded, up for experimenting
Since this is our first event and we are still experimenting, we are aiming for people who are not anti-AI — generally easy-going, curious individuals who are up for trying something new and sharing their honest feedback afterwards.
From outreach to eight confirmed guests
We need eight confirmed, high-quality guests in the room. Plan a wider top of funnel: reach, interest, screen, select, confirm. The 15-minute AI interview is part of the screen. Over-recruit and hold a waitlist to cover drop-offs. Tell us the numbers you would aim for at each stage.
Making sure they actually come
A signed-up guest who does not turn up is a wasted seat. We need a personal confirmation, a clear reminder cadence before the day, a small commitment step so the spot feels earned, and a waitlist ready to backfill late drop-outs.
The format
Small on purpose. A size where everyone can actually meet everyone. Three parts: a pre-event AI interview, the event day, and optional social time.
8
Guests, hand-picked
15min
AI interview per guest, before the day
~120min
Programming, plus optional social time
0%
Alcohol — botanical food & drink only
Jun 20-21
Target date · to be confirmed
Before the day: a 15-minute AI interview
Each confirmed guest creates an account on our Member Portal (beta) and completes a 15-minute voice interview from the comfort of their home.
How it works
Invited guests receive access to create an account on the Sponic Member Portal (beta) — available as an Android app (a quick install) or the web version. Once they are in, they start a roughly 15-minute spoken conversation with our AI voice host. It is a real conversation, not a form — and it happens whenever suits them, in their own space.
Life & goals
- Who they are and what they are currently doing.
- What projects they are working on or want to start.
- Their skills and what they bring to the table.
- What they are hoping to find or change.
- What they would love to share with others.
What they enjoy
- Music, food, and drink they like.
- Interests, hobbies, and how they spend free time.
- The kind of people they enjoy being around.
Fitness & routine
- Their current fitness routine and habits.
- Health and fitness goals they are chasing.
- Activities they would love a partner for.
Everyone's profile, in the app
From the interviews, each guest gets a profile — and everyone can browse the profiles of all the other attendees, so they arrive already knowing a little about everyone they will meet.
The run of show
About 120 minutes of programming from arrival to the closing circle, plus optional open socializing afterwards. These are the building blocks — the exact timing is yours to refine.
30 min
Mingle
Mingle
Arrival & open mingling
Guests arrive, are welcomed, and settle in. Botanical-themed beverages and snacks are served. An easy, unstructured warm-up so the room relaxes before anything formal begins.
10 min
Overview
Overview
Sponic Gardens concept overview
A short, welcoming introduction to Sponic Gardens and the idea behind the afternoon — what we are building and why everyone is here — just before the group sits down.
10 min
Setup
Setup
Microphone setup
Each guest is set up with a microphone so the AI Agent can hear and respond to the group throughout the afternoon. A quick, personal setup to make sure everyone is connected before the tea ceremony begins.
45 min
Tea ceremony
Tea ceremony
Seated tea ceremony with the AI Agent
Everyone sits down together for a tea ceremony — semi-exotic teas served with intention — while the AI host leads the group, drawing on what it learned in the interviews to surface what guests have in common, who should meet whom, and what makes each person interesting to the others.
15 min
Breakouts
Breakouts
Guided one-on-one breakouts
Guests split into pairs of two. The AI Agent explains why these two people have been matched and gives them a conversation prompt to start with — something specific the host picked up from their interviews.
Two rounds of about 7.5 minutes each, so every guest
gets more than one curated one-on-one introduction.
10 min
Closing
Closing
Closing & feedback circle
The group comes back together for a short, friendly feedback circle to share first impressions of the afternoon. Guests also complete the detailed feedback survey before they go.
30 min
Social
Social
Open socializing — optional
For anyone who wants to stay longer, the room stays open for relaxed, unstructured socializing. No agenda — just more time to talk for those who are enjoying it.
Food & beverage
It is a tea ceremony first. Tasty snacks and non-alcoholic beverages with botanical themes — memorable on a modest budget, and entirely alcohol-free.
Tea ceremony
A curated tea ceremony of semi-exotic teas, poured and topped up for guests with intention throughout — the heart of the afternoon and a talking point in itself.
Tasty, botanical-themed bites
Fresh, good-looking snacks with a botanical twist — easy to eat while chatting, and memorable enough to be worth talking about.
Non-alcoholic, botanical
Botanical-themed non-alcoholic beverages alongside the teas. Nothing on the menu contains alcohol.
Plants & tea service
Plants are part of the setting, and someone is dedicated to the tea service so the hospitality feels personal and unhurried — memorable without being expensive.
The closing survey
Detailed feedback across several topics, gathered alongside the closing circle. The list below is a starting point — sharpen it as you see fit.
The connections
- Did they meet anyone they want to stay in touch with?
- Were the pairings and introductions a good fit?
- Any friend, partner, collaborator, or inspiration potential?
The AI Agent
- How was the 15-minute interview beforehand?
- Did the host feel helpful and natural in the room?
- Did it understand them and represent them well?
The experience
- Venue, teas, food, beverages, and tea service.
- Pace and structure of the afternoon.
- Would they come again? Would they recommend it?
Photography & consent
We will photograph and film the event. Nothing featuring a guest will be published without that guest's explicit consent for their images.
What we'd like from you
Create a plan that answers the questions below. Use whatever format works best for you — a document, deck, a PDF, or anything else.
How to approach this
Think of this as your event plan, not a test. Walk us through how you would actually make this afternoon happen — from finding the guests to closing the door at the end of the day. Include visuals or sample materials where they help. There is no template — how you package the plan is your call.
The guests
- How would you find and target the right guests?
- Which outreach channels would you use, and what is the message for each?
- What does your funnel look like, in numbers, to land eight confirmed guests?
- How would you invite them and set expectations?
- How would you get each one through the AI interview?
- How would you make sure guests who sign up actually show up?
The venue, setup & language
- Given the three-bedroom house layout, how would you use and dress the space?
- The look and feel of the room for an intimate tea.
- Would you run the event in English or Polish, and why?
- What you would need from Sponic to make it happen.
The afternoon
- How would you approach organizing and managing this event, from first idea through to the day itself?
- Your run of show, refining the blocks above.
- The tea ceremony, snacks, beverages, and service in detail.
- Who would you recruit to help run it, and for which roles?
- What do you see as the key elements that make or break it?
Positioning & communication
- How would you position the AI-mediated nature so the right people opt in and others self-select out?
- What are the communication touch points with guests before and after the event?
Budget
- Outline a budget breakdown — what are the line items, and what does each one cover?
- Keep it modest but still memorable — tell us where the money goes and where you would save.
Risks, logistics & optimization
- What are your biggest concerns or risks, and how would you mitigate them?
- The order of tasks to get from today to the day.
- Where and how would you optimize — across guest experience, cost, logistics, matchmaking, and follow-up?
- How would you judge whether it worked?
- How would you gather and use the feedback?
Terms & how to submit
We pay for this work — here is the process.
Step 1
Prepare
Prepare
Create your plan
Put together a proposal that answers the questions above. Use whatever format works best for you — a document, deck, a PDF, or anything else. Include visuals or sample materials where they help. There is no template — how you package the plan is your call.
Step 2
Submit
Submit
Send us your proposal
Email a link or attach your file to [email protected] with the subject "Alpha Event Proposal." We will confirm we received it.
Step 3
Present
Present
Walk us through your plan on a call
Book a presentation call using the link below. This is where you walk us through your thinking — what you chose, why, and what you would do differently with more time or budget.
Step 4
Payment
Payment
800 PLN within 5 days
We pay 800 PLN for the completed proposal, transferred within 5 days of your presentation call. This is paid regardless of whether we move forward together.
Ready?
Send your proposal to [email protected], then book your presentation call.